Work 101: 5S Methodology

Random Rae's picture

Why... hello there my fellow Yuppy Fluffies~! Yuppy~! For young professionals~! As much as we want to, we cannot be slobs on our own workstations... We will be the receiver of all the consequences~!! Too dirty? We get sick! Too messy? We get pricked! I've been there and to tell you the truth, even for a cleanin' lovin' yuppy, I still find myself in such a huge mess~

I would like to share with you a methodology I've learn in my company, and most likely you have heard of this as well... 5S.

"5S is the name of a workplace organization method that uses a list of five Japanese words: seiri, seiton, seiso, seiketsu, and shitsuke. Transliterated or translated into English, they all start with the letter "S". The list describes how to organize a work space for efficiency and effectiveness by identifying and storing the items used, maintaining the area and items, and sustaining the new order. The decision-making process usually comes from a dialogue about standardization, which builds understanding among employees of how they should do the work." -Wikipedia

Too long? Didn't read? Hard to Understand? Surely you jest, my dear Fluffies.. But.. I think it's about time we translate age-old cleaning traditions to something we can relate to~! ^__^

If you're working on the same desk for a year or two..(or for my case.. 6 months) you will have accumulated a huge load of things that you rarely need~~ In a span of 6 months, I was able to have 2 used notebooks, 10 pens that refused to write for me (even if my life and salary depended on it~ T___T), 20 bent paperclips, and scattered push pins on my drawer.. Not only was it unsafe, it was also taking up too much space on my table~! It was terrible feeling limited that you can only restrict your movements to avoid getting hurt~ Best thing to do? SORT your useless stuff, stick them in the garbage or recycling bin or in the attic (for memories~!) and keep the ones you need for work. I'm keeping my Hello Kitty figurines, thank you very much~~ They absolutely help me in my work and do not restrict my movements at all~~~

Set in Order
For the scattered push pins on my drawer, it's time to set you in order.. My absolute best friends in setting things to order are: utensil trays, bookends and binders~!! Utensil trays?! A little hack from culinary, utensil trays are good for storing little office supplies (e.g. staplewires, erasers, and paperclips) along with my pens and pencils! It's all in one tray, and definitely packs in more space than ordinary trays~! Everything is found in one place, or you've set multiple trays to contain different types of supplies.. Easier.. Faster and definitely much less of a hassle.. It's also safe! You lessen your chances of getting pricked like Sleeping Beauty~!

What's that? An empty instant ramen noodle cup? A bunch of tissues when you had a cold? Clean it up~! Make your table shine! Shine is all about keeping your table clean, tidy and organized. It's about making sure that you won't be leaving or worse.. ATTRACTING mean bacteria to your table~! Okay, you don't want to clean up? Think of it this way.. You have a very untidy and unsanitary workstation.. Your co-worker has been working on the weirdest shifts lately and he/she's been sitting beside you.. Your bacteria catches up to him/her and he/she's out of the week because of the flu? End part? You get his/her leftover job and have to work some extra time to get things done. And you're feeling the symptoms of the flu kicking in.... (enough said, my dear yuppy fluffies~~)

In product assembly stations, there should be a standard set of tools needed for a person to work~ So if you put one person in a bunch of stations, he/she will be able to work properly~! I am in a office, so it's a bit hard to generalize~! I found that our "standard" set of tools would consist of the following: computer, calendar, calculator and some office supplies. Nothing more, and nothing less~! But... My "standard" includes sooo much moreee~!!! For me to work my standard set of tools will include some additional things: a back pillow, headphones, biscuits and energy drinks! That's how I work~! If you're letting me transfer, I'll just pack up my additional things and move! simple as that~

As time goes by, a different work atmosphere will be settling in.. And as responsible Yuppy Fluffies, it's up to us to make sure that we will be adapting to new atmospheres~! It same goes for you individually... You will never ever have a uniform working style or setting, and you will always notice some new things you want to change about it. So.. make a mental note in your head, and act on it~! That's how you sustain your work setting~!

There you have it my dear Fluffies~! I hope I have translated these terms to something that you can easily understand~!! Make your desk the way you want it, interpret the 5S for yourself, and make sure you are not harming yourself or anyone else with your station~!

Keep your heads stuffed~!!!

Don't forget to like us on Facebook and follow us on Twitter!